Bespoke Candles for Sydney Wine Bars & Venues | Refill Service | Coastal Living Co
Bespoke Candles & Refill Service for Sydney Hospitality
Custom candles designed for wine bars and venues—with weekly refills included
Atmosphere matters in hospitality. The right candle can quietly elevate a space, complement your venue's style and enhance the guest experience.
Coastal Living Co offers bespoke candles for wine bars, restaurants and hospitality venues, paired with a weekly refill service designed to make candles effortless, consistent and sustainable—so you can focus on your guests, not your candles.
We work with venues across Sydney to create candles that suit their space—then take care of everything that comes after.
Our Refill Service
Our Candle Refill Service is a simple, circular solution for hospitality.
We collect, refill and return—so you don't have to.
How It Works
1. We create bespoke candles for your venue - Custom fragrance selection, vessel consultation, and initial setup. Every candle goes through a thorough testing process to ensure it performs perfectly in your space.
2. Empty jars are collected weekly - Scheduled pickups at your convenience—no disruption to service.
3. Candles are professionally cleaned and refilled - Hand-poured with natural soy wax, fitted with new cotton wicks, quality-checked.
4. Fresh candles are returned within 48 hours, ready to relight - Delivered directly to your venue, ready to use.
No waste. No storage. No reordering.
Why Venues Choose Our Service
✓ Lower ongoing costs compared to replacing candles
✓ No admin or ordering hassle—we handle everything
✓ Consistent look & fragrance across your venue
✓ Reduced waste with reusable glass jars
✓ Australian-made, hand-poured quality
✓ Sustainable story your guests appreciate
It's a seamless way to maintain ambience while supporting a more responsible approach to hospitality.
Designed for Wine Bars & Hospitality
Our candles are:
✓ Hand-poured in Australia using natural soy wax
✓ Made with clean, non-overpowering fragrances suitable for food and wine environments
✓ Designed to complement your space, not compete with it
✓ Thoroughly tested before delivery to ensure consistent burn time, scent throw, and performance
Fragrances and vessels are selected in consultation to suit your venue's aesthetic and atmosphere. Every bespoke candle undergoes rigorous testing to ensure it meets our quality standards and performs beautifully in your specific environment.
Our Testing Process
We don't just pour and deliver. Every bespoke candle for hospitality goes through a comprehensive testing process:
Fragrance Testing
We test scent throw at different burn times to ensure the fragrance is present but never overpowering—perfect for food and wine environments.
Burn Testing
Each candle is tested for even burn, proper wax pool, and consistent flame to ensure reliability throughout service.
Environment Testing
We consider your venue's size, ventilation, and layout to recommend the right number of candles and optimal placement.
Quality Assurance
Before delivery, every candle is inspected for consistency, appearance, and performance.
This ensures your candles perform flawlessly from the first light to the last—every single time.
Pricing & Packages
Pricing is tailored to your venue's needs based on:
•Number of candles
•Size of candles
•Frequency of refills
•Chosen scent
•Chosen scent
•Collection schedule
•Venue location
Indicative Pricing
Small Venues (10–20 candles)
From $300–$600 per month including weekly refills
Medium Venues (20–40 candles)
From $600–$1,200 per month including weekly refills
Large Venues (40+ candles)
Custom pricing available
What's Included
All packages include:
✓ Initial bespoke candle creation
✓ Vessel selection and fragrance consultation
✓ Thorough testing process before delivery
✓ Weekly jar collection and delivery
✓ Professional cleaning and refilling
✓ Wick replacement
✓ Quality assurance checks
Request a custom quote to see how we can support your venue.
Sustainability Matters
Our refill service is designed to reduce waste and support a more circular approach to hospitality:
✓ Reusable glass jars—no single-use packaging
✓ Reduced landfill waste—each refilled candle saves approximately 200g of glass
✓ Local production and servicing—lower carbon footprint
✓ Natural, renewable soy wax—biodegradable and clean-burning
✓ Phthalate-free fragrances—safe for staff and guests
A considered choice for modern venues.
Why Venues Trust Our Service
Hand-poured in small batches for consistent quality - Every candle is crafted with attention to detail, ensuring the same high standard across every refill.
Tested in real hospitality environments to ensure suitability - We understand the unique needs of wine bars and restaurants—our candles are designed specifically for these spaces.
Fragrance consultation process tailored to food and wine spaces - We work with you to select fragrances that enhance, not overpower, your venue's atmosphere.
Reliable weekly service with backup stock available - Scheduled pickups and deliveries mean you'll never run out. We maintain backup stock to ensure continuity.
Australian-made with premium materials - Natural soy wax, phthalate-free fragrances, and 100% cotton wicks—quality you can trust.
Founding Venue Program
We're currently onboarding our first Sydney hospitality partners. As a founding venue, you'll receive:
✓ Priority service and scheduling
✓ 20% off initial candle setup
✓ Flexible terms during the first 3 months
✓ Direct access to our team for adjustments
✓ Complimentary seasonal fragrance updates
We're looking for 5–10 venues to partner with in 2026. If you're interested in being part of our founding group, we'd love to hear from you.
Limited spots available—enquire now to secure your place.
Frequently Asked Questions
What happens if a jar breaks?
We provide replacement jars at no additional cost as part of the service. Simply let us know during collection and we'll deliver a replacement with your next refill.
Can we change fragrances seasonally?
Absolutely. We can adjust fragrances to suit seasonal menus, special events, or changing preferences. Just give us two weeks' notice.
What's the minimum commitment?
We recommend a minimum of 10 candles and a 3-month commitment to ensure consistency and value. This allows us to refine the service to your venue's specific needs.
Do you service venues outside Sydney?
Currently, our refill service is available to Sydney venues only. For venues outside Sydney, we offer one-off bespoke candle orders without the refill service.
How far in advance do we need to book?
We recommend booking at least 2–3 weeks in advance for initial setup to allow time for consultation, testing, and production. Ongoing refills are scheduled weekly once established.
What if we need more candles during a busy period?
We maintain backup stock for all our hospitality partners. Just let us know 48 hours in advance and we can provide additional candles as needed.
Are the fragrances suitable for venues serving food?
Yes. All our hospitality fragrances are specifically selected to be clean, subtle, and non-overpowering. They're designed to enhance atmosphere without interfering with food or wine aromas.
What types of vessels do you offer?
We offer a range of vessel styles including clear glass, frosted glass, amber glass and ceramic. Vessels are selected in consultation to match your venue's aesthetic.
Ready to Elevate Your Venue's Atmosphere?
We're currently working with wine bars and restaurants across Sydney. If you'd like to discuss bespoke candles and our refill service for your venue, we'd love to hear from you.
Enquire About Hospitality Candles
About Coastal Living Co
Coastal Living Co creates premium Australian soy candles for homes and hospitality. Every candle is hand-poured in small batches, with a focus on quality, consistency and thoughtful design.
Our candles are made with natural Australian soy wax, phthalate-free fragrances, and 100% cotton wicks. We believe in creating beautiful products that are better for people and the planet.
